Landmark Event Center

Key Rental Terms and Conditions effective January 1, 2008 *subject to change*

Event Hours:
Sunday through Thursday, 9:00am to 10:30pm
Fridays, Saturdays, and Holidays from 9:00am to 12 midnight. 

Clean-up may occur for a limited time after your event, or by arrangement the following day. Set-up and preparation time MAY be available the day prior to your event, subject to availability, at an additional charge.

Events held outside of regular office hours require the hiring of Landmark concierge/security staff. Our staff are available to direct guests, assist with parking and traffic control, and help answer any questions that may arise during your event. Concierge/Security staff are billed at the rate of $45.00/hour after 6:00pm.

All facilities must be returned to their pre-rental condition. This includes disposing of all trash and refuse, vacuuming carpets, mopping floors, and the cleaning of tables and furnishings as appropriate. Any post-event housekeeping that must be performed by Landmark staff will be billed at the rate of $28.00/hour.

Given the nature of our facility, it's historic background, and the TLC required to maintain it, we are limited in our ability to comfortably accommodate groups of more than 200 people.  In addition, our 'kid-friendly' areas are limited to the auditorium and the outdoor picnics grounds.

Masonic-affiliated organizations and individuals may be eligible for discounts. Please inquire when making reservations.  In general, there is no charge for Grand Lodge-sponsored events. Concordant Bodies, such as O.E.S., Amaranth, Demolay, Jobes Daughters, etc. pay a rate of $150 per room, per day. Larger events will be subject to security staffing and damage deposit requirements. 

This is only a summary of our contract, designed to answer many of your questions. It is not complete, and should not be considered to be a complete list of terms and conditions. Please call or write for specific details.

Building Manager or Event Manager or a designated Landmark staff member is the contact person for access to the building for the event, and the point person for all questions and requests.

Renter agrees to use the building facilities for the activity stated. All persons associated with the function are limited to the areas contracted for that activity. All other areas of the building are off limits. All exterior doors are to be kept closed unless specifically authorized by the Building Manager. No food or beverages are permitted in the library. The use of additional facilities not originally contracted must be pre-arranged.

Building access: Access to the building will be by appointment with the Event Manager, who will ensure that a responsible building representative will be present at all times while building is occupied.

Building rental does NOT include decorations, pots/pans, china/silverware/glassware, table linens, cleaning supplies or coat racks. Additional tables and chairs not already in use in the room being rented may be available by prior arrangement at a nominal fee.

Candles and open flames are not permitted per Fire Marshall regulations.

All decorations, alterations, and additional equipment being used during the event must be reviewed by Building Manager and approved. Nails, tape, staples, glue are NOT to be used on building walls, furnishings, or equipment. Please note that due to its age, the building’s electrical capacity is limited. Please check before using additional lighting, sound equipment, etc.

Set-up/take-down/clean-up/garbage handling will be the responsibility of the renter. Trash Dumpsters and Recycling Containers are available in the rear parking area. Building must be returned to its original condition. Management approval is required to move any furniture, and all furniture must be returned to its original location.

Renter is liable for any damage to the building or its contents, the cost of which is not limited to the amount of the original deposit.

Security for vehicles parked in parking areas, gift tables, coat racks, or other areas where personal belongings are stored is the responsibility of the renter.

Parking on the lawn, in fire lanes, or the blocking of emergency access is prohibited.

If alcohol is to be served, a banquet permit must be obtained from the Washington State Liquor Control Board, and be prominently displayed on the premises. This is the responsibility of the renter. It will be the responsibility of the renter to ensure that all alcohol laws and regulations are being enforced. The renter is responsible for the actions of their invited guests.

Deliveries to the building will need to be coordinated in advance. A fee may be charged for deliveries made outside regular office hours (Mon-Fri 9am-5pm).

Renter agrees to be responsible for any damages caused by himself, his employees, patrons, guests, or others attending the function. Renter agrees to hold harmless owner and indemnify owner from all claims for damages or injury by the renter, renter’s employees, patrons or guests. Renter agrees to notify the Building Manager or Event Manager of any accident, incident, defect (regardless of severity), and/or unusual event, which may occur during period of occupancy.

Any entry fee, including donations, must be in compliance with local and state regulations. Any advertisement or announcement to be utilized in conjunction with an event or function must be submitted to the Building Manager for approval prior to publication or dissemination. (Wedding announcements/invitations not included).

Smoking is not permitted in the building. A Smoking area with seating is available in front of the building near the flagpole.

Failure to comply with any of the above regulations will result in cancellation or immediate closure of the event.

Reservation/Damage/Cleaning Deposit is payable upon reservation. Personal checks are NOT accepted. We accept cashiers checks, money orders, VISA and MasterCard. The deposit holds your event date, and is used to cover any damages or cleaning deemed necessary after your event. An appropriate refund will be issued within two weeks following building inspection by designated Landmark on the Sound staff. Liability for damages or cleaning is NOT limited to the amount of the deposit.

Events cancelled more than 90 days prior to event date may receive a full refund of deposit, less a $100 administration fee. A $250 fee applies to all cancellations 15-89 days prior to the event, and a $500 fee applies to all cancellations 14 days or less prior to the event.